Direct Deposit

As an employee of Kennesaw State University, you are required to set up and maintain an accurate direct deposit account to receive payroll payments.

You may receive your first paycheck as a physical check, but then your pay may be held until you complete the direct deposit set up. You can view the policy here: Board of Regents Direct Deposit Policy

You can change or update your bank information at any time. Please be aware that changes that happen during payroll processing may not take effect until the next scheduled payroll.

All paystubs are electronic; no paper paystubs are issued with direct deposit transactions. You can view and print your electronic direct deposit advices in the Self Service Portal under “Pay and Taxes” and “Pay Statements.”

Adding a new Direct Deposit account at the Employee Self Service Portal

  • Log into the ADP Portal website.
  • Click on the “Pay and Taxes” tab and select “Direct Deposit” from the drop down menu.
  • If you already have an account and are replacing it, please delete the old account first.
    • Scroll down to your list of current accounts.
    • Click on the account to select it, then check the agreement box and click “Delete.”
  • Scroll down and click the “Add New” button to add an account.
  • Enter your Bank Account information as follows:

Type of Account:

Select Checking or Savings. (KSU does not use the TotalPay Card).

 

  • The priority number defines the order the funds will be deposited into each account. If this is your only account, the system will automatically assign a default number, or you can choose any number between 2 and 999.

    If you are adding an additional account and want to split your paycheck, please enter a number (between 2 and 999). This number creates the priority order for how funds will be disbursed to your accounts.

    The lower the number the higher the deposit priority. Example: Priority #30 -Savings account deposit will go first, then priority #40 -Checking account deposit will go second.

    • If this is your only account enter “100” in the “Deposit Amount” box and select the “Percent” button above it.
    • If you want to use multiple account, you can choose a flat amount or a percentage of your pay to go to each account.
    • For a flat amount, enter the dollar amount in the box and make sure the “Amount” button is selected above it.
    • Click the button next to “Partial Deposit.”
    • For a percentage of your pay, enter the percentage amount in the box and make sure the “Percent” button is selected above it.
    • Click the button next to “Partial Deposit.”
  • Select this for only one account if you have multiple direct deposit accounts. This is the account that the balance of your pay will go into once all the other accounts with lower priority numbers have been paid.
    • The transit or routing number as it is shown on a physical check and NOT a deposit slip.
    • Please note if you enter the information from the deposit slip the direct deposit will reject and cause a payment delay.
    • The routing number is the first 9-digit number located on bottom left side of the actual check.
    • Some banks list their routing (ABA) numbers on their web sites. Be sure to use the routing number for direct deposit, NOT wire transfer.
    • Enter account number as shown on the actual check.
    • Use the account number from the bottom of a physical check or a preprinted form from the bank.
    • Do NOT use the number from a debit or cash card. This is not the account number at the bank and will cause the direct deposit to reject and will cause a payment delay.

Once you have entered and verified your bank account information, scroll down to the bottom of the page and click on the “Agreement“ box and select the “Save” button.

You will see a pop up message that refers to “Prenotification” process that indicates it may take a pay period for the bank to validate your account. Depending on where we are in the payroll process, Payroll Services usually overrides the Prenote so the direct deposit will go through on the next scheduled payroll.

 

 

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